Giles County School District – Internet and Telecommunications Acceptable Use Policy
The Giles County School System (referred to as GCS) has access to computers, networks, and the Internet. This technology offers vast, diverse and unique resources to teachers and students and is an effective method of introducing students to the global nature of information. It allows users to find, synthesize, and share information in a variety of unique ways. Our goal in providing this service is to promote educational excellence in schools by facilitating resource sharing, innovation, and communication.
The Internet is an electronic highway connecting millions of computers all over the world. A small minority of users have made objectionable materials available over the Internet. GCS utilizes the N2H2 filtering system, via ENA, to protect against objectionable material. GCS has taken precautions to restrict access to controversial materials, but an industrious user may discover information not acceptable for school use. GCS firmly believes that the valuable information and interaction available on this worlwide network far outweighs the possibility that users may procure materials not consistent with the educational goals of the District. Disciplinary action will be taken against users found sending or acquiring objectionable materials over the Internet or developing objectionable materials on school equipment.
Internet access is coordinated through a complex association of government agencies and regional and state networks. The smooth operation of the network relies upon the proper conduct of end users who must adhere to strict guidelines. These guidelines are provided here so that users are aware of the responsbilities they are about to acquire. In general, these responsibilities require efficient, ethical, and legal utilization of the network resources.
Internet – Terms and Conditions
1) Acceptable Use – The purpose of Internet access in the schools is to support research and education in and among academic institutions in the U.S. by providing access to unique resources and the opportunity for collaborative work. The use of your account must be in support of education and research and consistent with the educational objectives of the Giles County School District. Use of other organization's network or computing resources must comply with the rules appropriate for that network.
* Transmission of any material in violation of any U.S. or state regulation is prohibitied. (This includes, but is not limited to: copyrighted material, threatening or obscene material, or material protected by trade secret.)
* Use for commercial activities is prohibited.
* Harassing, insulting, and defaming or attacking messages are prohibited.
* Use for product advertisement or political lobying is prohibited.
* Disruption or intention of disruption of other computers and/or networks is prohibited.
* Tampering with and/or damaging computers, computer systems, computer networks, or any technology equipment is prohibited.
* Gaining or attempting to gain unauthorized access to accounts, files, networks, and servers is prohibited.
* Trespassing in another's folders, work, or files is prohibited.
* Copying instructional software is prohibited.
* Installation of software not authorized by the Technology Department is prohibited.
* Use of web-based email accounts (Hotmail, Yahoo mail) is prohibited.
* Using another's password for access is prohibited.
2) All GCS network traffic and computer use can and will be monitored. There is NO expectation of privacy when using a GSC computer. This includes web-browsing, email, software implementation, chatting, video and audio streaming, and any other application.
3) GCS makes no warranties of any kind, either express or implied, that the functions of the services provided by or through the system network will be error-free or without defect. GCS will not be responsible for any damage users may suffer including, but not limited to, loss of data or interruptions of service. GCS is not responsible for the acuracy or quality of the information obtained through or stored on the network. GCS will not be responsible for financial obligations arising through the unauthorized use of the network. Users will indemify and hold GCS harmless from any losses sustained as the result of intentional misuse of the network by the user.
4) At the present time, GCS will NOT issue individual student email accounts.
The Pulaski Elementary School webmaster will make every effort to monitor external links – links that take the user beyond the core Pulaski Elementary School website – to ensure they are valid, accurate and appropriate to the GCS web usage goals. However, users should be aware that the content of external websites can change quickly, and the webmaster may not be able to respond immediately to these changes. Likewise, as is the nature of the Internet, external websites may contain content such as advertisements and links to further websites that may not be endorsed by Pulaski Elementary School or GCS. In many ways, visiting external links is the electronic equivalent of leaving campus – helpful for broadening skills and knowledge, but also involving factors that necessitate a joint effort between staff, parents and students to ensure safety and appropriate conduct.
To help users differentiate between Pulaski Elementary School webpages and external websites, all webpages monitored by the Pulaski Elementary School webmaster will display a small Pulaski Elementary School logo in the address bar of the web browser:
* If you follow a link, no longer see the Pulaski Elementary School icon, and are uncertain about the content, you are advised to navigate away from the page.
* To report content that you feel is inappropriate or contrary to the GCS web usage goals, the first step is to contact the Pulaski Elementary School webmaster immediately so the link can be disabled.
In order to take advantage of the oportunities the Internet provides, GCS authorizes the creation of System and/or individual school Web pages on the Internet. Only those Web pages maintained in accordance with Board Policy and established procedures shall be recognized as official representatives of GCS or individual schools. All information on a school or System Web page must be indicative of the mission, goals, policies, programs or activities of the school or System.
School Web Pages
The building principal or his/her designee will appoint a School Web Publisher, responsible for managing the school Web site and monitoring class, teacher, student and extracurricular Web pages. All official material originating from the school will be consistent with the GCS style and content guidelines and approved thorugh a process established by the School Web Publisher. The School Web Publishers will develop additional guidelines for the school Web site. All teacher and student Web pages must be approved by the School Web Publisher.
Web Page Design
All System acceptable use agreement provisions will govern material placed on the Web. Web pages shall not:
* Contain the full name, address, or phone number of students. First names or first names and the first letter of the last name may be used where appropriate.
* Display photographs or videos of any identifiable individual without a signed permission form. Permission forms for students under the age of 18 must be signed by their parent or guardian.
* Contain copyrighted or trademarked material belonging to others unless written permission to display such material has been obtained from the owner. There will be no assumption that the publications of copyrighted material on a Web site is within the fair use exemption.
Material placed on the Web site is expected to meet academic standards of proper spelling, grammar, and accuracy of information.
Students may retain the copyright on the material they create that is posted on the Web. GCS employees may retian the copyright on material they create and post if appropriate under System policies.
All Web pages should carry a stamp indicating when it was last updated and the email address of the person responsible for the page.
All Web pages should have a link at the bottom of the page that wil help users find their way to the appropriate home page.
Users should retain a back-up copy of their Web pages.
As with any instructional materials or publication used by or representing the school or System, the building principal or Director, respectively, is ultimately responsible for accuracy and appropriateness of the information made available on the Web site. Concern about the content of any page(s) created by students or staff should be directed to the building principal or the Director's office when related ot the System Web site. If the concern is not resolved, persons who wish to file a formal complaint shall submit a written request for reconsideration of instructional material.
Web sites developed under contract for GCS or within the scope of employement by GCS employees are the property of the System.
Any violation of computer privileges or internet may result in termination of use for the semester.
§1 Faculty & Staff Webpages
Faculty and staff members may post their own simple homework pages, as long as the homework page is in line with the criteria above from the Giles County School System. Please review the points of emphasis below, and remember that the webmaster is obligated to take down homework pages that do not meet the criteria throughout this guide.
* When in doubt, consult the webmaster first. Once data is posted online, it can be misused within minutes.
* Faculty members should review all the regulations above, particularly concerning the posting of images copyright material.
* Homework pages should be limited to homework, class projects, etc. They are not to be used for clubs or activities; those types of web pages should be posted elsewhere on the site.
* Homework pages should not contain images other than free-use clipart (such as found in Microsoft Word) and public domain images. Images posted on the Internet (e.g. those found in Google Images) are not automatically public domain and copyright free; check your sources, and if needed, request permission from the owner and ensure that such permission is on file with the webmaster. Homework pages may not feature images of students, named or unnamed.
* As a matter of aesthetics, homework pages are best designed on a white background to match the background that appears throughout the Pulaski Elementary School site.
* Homework pages should remain up to date.
* All links from the Pulaski Elementary School website must be monitored by the webmaster. Therefore, it's preferable that external links be added to the Pulaski Elementary School website Learning & Study Links section rather than to individual teacher pages. If you do add an external link to your homework page, you should inform the webmaster so the link can be monitored.
Policies regarding the posting of student grades are under consideration, but at this time, student grades may not be posted in any manner. Please check back later for updates.
Follow these steps for getting images posted to the website.
* First, ensure that your club or sport has an existing photo gallery that has been created by the Pulaski Elementary School webmaster.
* Next, ensure that none of the students in the photo are on the Web Image Privacy list, which can be obtained from the webmaster. This list contains the names of all students whose image may not be posted on the school website at any time. The webmaster will double-check the image, but it should be checked first by the faculty/staff member responsible for that group of students.
* If the image features an individual student or a small group of students, permission must be obtained from each student's parent/guardian, or from the student if he or she is age 18 or older. The image can only be posted when permission has been obtained for every student in the image.
* Send the images and to the webmaster. Images may be sent on disk or via e-mail. Multiple images can be sent in a single compressed (zipped) folder.
* Once the webmaster has received the images and verified permissions, the content will be added to the relevant photo gallery. The turnover time afterwards will depend on exising webmaster requests and the number of images to be processed.
* Please note that images should be sent to the webmaster by the faculty/staff member responsible for that group of students, not from parents or students themselves. This policy helps ensure that all the steps above have been followed.
* Keep in mind that pictures taken by professional photographers are copyright and cannot be posted without express permission from the photographer.
Your website page consist of a Welcome, Homework, Class News, Class Photos and About Me Sections.
* Each teacher has been assigned a Google Documents account with the above pages already created.
* When needing to update one of your sections - Login to www.doc.google.com - Enter in your username and password that has been assigned to you.
* When logged in make sure you are in the Google Documents section.
* You will see a list of documents that are "Welcome Section", "Homework Section", "Class News Section", "Class Photos Section" and "About Me Section"
* Click on the document that you want to update. Once opened you can edit your document. Google Documents automatically saves the document. Any new information you enter into the document will show up in the appropriate section of your web page 1 to 2 minutes after you have modified the document. You can check this by going to your web page - found here.
* If you have any questions, please contact your webmaster.
The event calendar featured on the Pulaski Elementary School website is a collaborative effort that allows us to post and share information easily while minimalizing the "middle man". It's a great feature for our website and should not be abused. Login information for the event calendar can be obtained from the webmaster.
* Only Pulaski Elementary School faculty and staff members should have access to the event calendar manager. Treat calendar access as carefully as you would your e-mail or GradePortal.
* The event calendar is meant for school-wide activities, not minor reminders for classes, clubs and sports. Think of it as an electronic version of the monthly calendar released by the office, not your personal announcement sheet. If you doubt the validity of an entry for the event calendar, ask the webmaster.
* The webmaster will update the calendar for the general academic year (holidays, conferences, etc.). Otherwise, each faculty/staff member is responsible for adding his or her own dates. For example, football coaches will add football schedules, club sponsors will post meetings, administrators will post deadlines if they wish, and so on.
* The Google Calendar management page also has links to Gmail, Google Documents and other tools, but these are not for use. Doing so not only violates the Acceptable Use Policy but also can wreak havok on our calendar account.
* You are only allowed to add events, not change properties. Any property changes will be reflected across the entire school calendar and could disrupt the calendar on the Pulaski Elementary School website.
* The calendar will be monitored on a very regular basis by the webmaster. The webmaster reserves the right to bar individual clubs, teams and faculty/staff members who use the calendar account inappropriately.
* Contact the webmaster if you have difficulty using the calendar manager or are afraid you've made a mistake and aren't 100% sure how to correct it.
§6.2 Pulaski Elementary School Event Calendar –
* To log in, visit the
Google Calendar page and enter your username and password.
Login information for the event calendar can be obtained from the webmaster.
* To add an event, click on Create Event in the top left corner.
* Type the event title in the textbox that says
Click to add a title.
Keep the title as short as possible
* Enter the date and times for the event, or click
for all-day events, reminders and deadlines.
You can also add repeating events, but make sure you specify the end date, for instance the last day of the school year if the event repeats for the entire year.
* Enter the event location (opponent school or city, classroom, etc.). For
Pulaski Elementary School, enter Pulaski Elementary School.
This information will appear on the end product and, if well entered, can allow users to get directions to the location through Google Maps without searching for addresses. In other words, it's worthwhile to be specific, rather than just typing Home or Away.
* For Calendar, select Pulaski Elementary School Event Calendar.
* The Description box is the place to add specifics about the events, for example "All forms should be turned in to the box in Mr. Smith's room".
* Do not add Reminders for the event or modify any other settings on the page.
* Finally, click at the top to Save the event, or Discard if you wish to cancel adding the event. Click « back to calendar at top left to return to the calendar.
* To modify an event, use the small left-hand calendar to locate the event date. Click on the date and scroll through the right-hand calendar to find the event. Click on the event name in the calendar to open and modify its properties, and then click Save or Discard changes at the top as appropriate.